INSURANCE REQUIREMENT

It is necessary for all trade show exhibitors to provide a certificate of insurance to Bell Media a minimum of 7 days prior to the start of the show on April 5th, 2019.  Information on insurance requirements is printed on the 2nd page of the application form on this website (or on the reverse side for pre-printed copies).  Please read.  The required insurance coverage may be included in an exhibitor's existing liability insurance.  Contact your insurance broker to confirm.  If it is not included, a weekend event insurance package can be arranged through your insurance broker. 

PROMOTION

The Fort St. John Trade Show will be promoted with an extensive promotional campaign utilizing the full force of the sponsoring Radio and TV Stations: The Bear, Sun FM, 890 CJDC and CJDC-TV.  All stations will be running advertisements leading up to the show and Sun FM and The Bear will be broadcasting live from the show.  Also look for a newspaper supplement and official guide in the weekly regional newspaper The Alaska Highway News.

CANCELLATION POLICY

Vendors will receive a 100% refund up to 3 weeks prior to the show.  No Refund will be given 3 weeks or less prior to the show.

SPECIAL RULES & INFORMATION

Exhibitors are not allowed to broker space.

No working propane bottles are allowed in the building.

No exclusivity for exhibitors by name and brand is allowed, although show producers will limit to two those exhibitors with the same name and brand.  In all cases producers will spread out any conflicting booths over the Pomeroy Centre.

FOOD VENDORS

Food Court exhibitors and other concessions with food must submit a complete menu to show management, meet health board standards and fire department standards.  Tables and chairs for patrons will be provided in the food court and there will be a paid cleaning crew to look after the eating area.  If additional electrical is needed the Exhibitor must arrange it with the Show Contractor.  Please do this well in advance of the show.  We reserve the right to limit food concessions and the variety offered.  

EXHIBITOR MOVE-IN

Thursday April 4, 2019       9am-8pm

Friday April 5, 2019             8am-1pm

Both loading doors on the 1st floor close at 1pm on Friday.  If you have large equipment or exhibits please contact show management regarding early move in on Wednesday April 3rd,  2018.

A forklift is available, however neither Bell Media nor the Pomeroy Sports Centre is liable for any damage caused by an exhibitor while operating it.  The operating vendor is liable for any such damage.

Product shipments for vendors may be accepted by the venue or show management prior to the show.  However arrangements must be made with show management prior to the shipment's arrival and neither the Trade Show nor the Pomeroy Sports Centre take responsibility for these packages once they arrive.  

EXHIBITOR MOVE-OUT

Sunday April 7, 2019    5pm-12midnight

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April 5-7, 2019

2019 Booth Pricing​

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The Brochure

SHOW LOCATION

Pomeroy Sports Centre

9324 96th St Fort St. John, BC

SHOWTIMES

Friday April 5, 2019          5pm-10pm

Saturday April 6, 2019      10am-8pm

Sunday April 7, 2019        11am-5pm.

ORGANIZERS RESERVE THE RIGHT TO MAKE AMENDMENTS TO THE INFORMATION ABOVE AND THE SHOW LAYOUT.

Registration for the 2019 Show opens January 1, 2019. 

​​Please note that there are a limited number of booths left for this year's 2019 Show!  Don't miss out - contact us ASAP to reserve your space!  Please contact Christina Hogarth at 250-785-6634 or christina.hogarth@bellmedia.ca. 

TO BOOK YOUR SPACE

Print and fill out an application form - you will find the link for the application above.  Applications can be emailed directly to christina.hogarth@bellmedia.ca, faxed to 250-785-4544 or mailed to 10532 Alaska Road, Fort St. John, BC V1J 1B3.

The renewal deadline for 2017's exhibitors is Friday January 26th, 2018.  Last year's exhibitors can re-book their same booth or request a change.  For change requests, space will be allotted in the order the application forms are received and preference will be given to those who pay the full amount with their application form.  For new exhibitors spaces are allotted in order of the date the application was received.  Booth confirmations will begin in mid February 2018.

2019 Booth Pricing

Category A $580 + GST.  100 Square Feet 10x10;  Series 1-84 and 200-378

Category B $1075 + GST 200 Square Feet 10x20; Series 1-84, 200-378 and #100, 117, 118, 135

Category C $1300 + GST 300 Square Feet 15x20; Series 136 to 154

Category D $1550 + GST 400 Square Feet 20x20; Series 101-134

Category E $2200 + GST 600 Square Feet 15x40; Series 136 to 154

Category F $2800 + GST 800 Square Feet 20x40; Series 101 to 134

Category G $410 + GST Non Profit Booths; 100 Square Feet 10x10.  No Corner Booths

Food Court $700 + GST; F1 to F5, 300 Square Feet 15x20

Booth Sharing - $50 Surcharge; Booth Sharing is allowed up to 2 vendors

Corner Booths - 15% surcharge for 10x10 and 10x20 corner booths 

​PAYMENT PROCEDURES

For renewing vendors a minimum 50% deposit is required to accompany their application.  The balance is due by March 8, 2019.  New Trade Show exhibitors MUST pre-pay TOTAL applicable fees when submitting their application form.

VISA, Mastercard and American Express are accepted.  Please make cheques payable to Bell Media Radio GP.  Post dated cheques are accepted when applicable. 

Cheques and credit card payments will not be processed until exhibitors are confirmed into the show (confirmations begin mid February 2019). 

In the event of a cancellation by an exhibitor, there is a 100% refund up to 3 weeks prior to the show.  There is NO refund 3 weeks or less prior to the show.